BUDGET: Between 1 crore INR and 4.99 crore INR (More than USD135,000 but less than USD540,000)
Project Overview
The Naval Base Conference Hall is a fully integrated, state-of-the-art conferencing facility designed for high-level defence and government meetings. The solution features the Televic Confidea FLEX-MIC and CONFIDEAFDD-MIC digital conference system powered by the Plixus AE-R Dante engine, delivering secure, crystal-clear communication and reliable conference management. A total of 146 custom push-back chairs with integrated writing pads incorporate flush-mounted Televic conference microphones, ensuring an ergonomic and clutter-free seating arrangement. The visual system includes three Lumens 4K IP PTZ cameras with intelligent auto-tracking and auto-switching, a 190-inch diagonal LED wall on the stage, and confidence monitors for seamless presentations. A professionally engineered LD speaker system with subwoofers ensures uniform speech intelligibility throughout the hall. Custom acoustic treatment, premium interior finishes, and a bespoke podium with integrated digital signage complete the solution, delivering exceptional audio-visual performance, operational efficiency, and an elegant conference environment for mission-critical discussions and official events.
What did the client want to achieve?
The Indian Navy sought to create a unique, state-of-the-art conference hall that combined advanced technology with a premium aesthetic for high-level meetings and official discussions. A key requirement was to integrate conference microphones into the chair armrests instead of using conventional tabletop units, ensuring easier operation, improved ergonomics, and a clean, uncluttered appearance. To achieve this, custom-designed theatrical-style push-back chairs with integrated writing pads were manufactured to accommodate flush-mounted microphones. The client also requested a theatre-style stepped seating layout, allowing secure chair installation while providing improved sightlines and a modern auditorium-style environment. The overall objective was to deliver an elegant, highly functional, and user-friendly conference facility that reflects the Indian Navy’s standards of excellence and enhances the experience of delegates during mission-critical discussions and official events.
Scope of work your company was involved in
SI delivered a turnkey conference hall solution encompassing design, engineering, supply, installation, integration, testing, commissioning, and training. The scope included requirement analysis, system architecture design, preparation of the Bill of Materials (BOM) and Bill of Quantities (BOQ), and development of detailed tender specifications and technical compliance documents. Comprehensive AV, electrical, network, rack layout, and cable routing drawings were prepared along with 3D interior, acoustic, and seating designs. Q Live supplied and integrated the complete conference, audio, video, control, and electrical infrastructure into a unified, fully automated, interoperable, and cyber-secure AV platform. The project also included preparation of as-built documentation, operation and maintenance manuals, user training, and post-commissioning support, ensuring high availability, operational reliability, scalability, lifecycle support, and long-term maintainability in accordance with defence standards.
What key challenges were faced?
The project was executed within a high-security Naval Base environment, presenting several operational and logistical challenges. Access control procedures for personnel, materials, and equipment required strict entry and exit permissions, which demanded meticulous planning and coordination. Additionally, work was restricted to daytime hours, as night work was not permitted, limiting the available execution window.
Although the work order specified a project duration of four months, the client requested completion within three months to accommodate pre-scheduled seminars and official events. Through effective project planning, resource optimization, and close coordination with all stakeholders, Q Live Technologies successfully completed and commissioned the project within the revised timeline.
Another significant challenge was the development of custom-designed conference chairs with integrated writing pads and flush-mounted Televic conference microphones. As no existing chair design met the project requirements, the chairs had to be engineered and manufactured from the ground up, requiring extensive design coordination, prototyping, and precision fabrication while maintaining the accelerated project schedule.
How were those challenges resolved?
SI adopted a proactive project management approach to overcome the execution challenges. Detailed work planning and close coordination with Naval authorities enabled timely processing of personnel and material entry permissions, minimizing delays associated with security protocols. Since work was restricted to daytime hours, daily activities were meticulously scheduled, and resources were deployed efficiently to maximize productivity within the permitted working period.
To achieve the revised three-month completion target, procurement, fabrication, installation, and testing activities were executed in parallel wherever feasible. Continuous progress monitoring and effective coordination among the project team, OEMs, and vendors ensured timely delivery of materials and adherence to the accelerated schedule.
For the custom conference chairs,SI collaborated closely with the chair manufacturer to develop a completely new design incorporating integrated writing pads and flush-mounted conference microphones. Multiple design reviews, prototype evaluations, and quality inspections ensured that the chairs met the functional, ergonomic, and aesthetic requirements without compromising the project timeline.
How has your work helped the client?
SI delivered a modern, fully integrated conference facility that significantly enhanced the Naval Base’s capability to conduct high-level meetings, strategic briefings, seminars, and video conferences. The automated AV and conferencing system improved operational efficiency by reducing manual intervention while ensuring reliable, high-quality communication.
Despite the contractual project duration of four months, the facility was successfully completed within the client’s requested three-month timeline, enabling the Naval Base to conduct its pre-planned seminars and official events without disruption.
The custom-designed seating, advanced acoustic treatment, and premium audio system provided superior speech intelligibility and user comfort, while the intelligent camera automation enhanced meeting documentation and remote collaboration. The scalable, interoperable, and cyber-secure AV infrastructure ensures long-term reliability, simplified maintenance, and readiness for future technology upgrades, delivering a sustainable, mission-ready conference environment aligned with defence operational requirements.
What are you most proud of about the project?
We are most proud of delivering a mission-critical conference facility that exceeded the client’s expectations despite stringent security protocols, restricted working hours, and an accelerated project schedule. Although the contract allowed four months for completion, we successfully delivered the entire project within the client’s requested three-month timeframe, enabling the Naval Base to conduct its pre-planned seminars and official events without delay.
A key achievement was the successful design and manufacture of 146 custom conference chairs with integrated writing pads and flush-mounted Televic conference microphones, developed specifically to meet the Navy’s functional and aesthetic requirements.
Following project completion, the Commanders and Lieutenant Commanders highly appreciated the conference hall’s aesthetics, exceptional audio quality, seamless functionality, and overall user experience. Their positive feedback and satisfaction with the project resulted in additional enquiries and referrals for similar defence infrastructure projects, reflecting the confidence placed in SI’s ability to deliver high-quality, mission-ready AV solutions.
VIDEO link of the project space: Not available due to restrictions.
